Email Signature Generator – Create Professional Signatures

How do I create a professional HTML email signature?

Enter your name, job title, company, email, phone, and website into the form. Choose a template style (Classic, Modern, or Minimal) and pick your brand color. The live preview updates in real time. Click Copy HTML to get the code, then paste it into your email client’s signature settings.

How do I add an HTML signature in Gmail?

Open Gmail, go to Settings (gear icon), then See all settings, and scroll to the Signature section. Click Create new signature, give it a name, then click the HTML source icon (<>) in the signature editor and paste the copied HTML code. Save changes and the signature will appear on new emails and replies.

How do I set an HTML email signature in Outlook?

In Outlook desktop, go to File, then Options, then Mail, then Signatures. Create a new signature and paste the HTML into a new email, then copy-paste that formatted result into the signature editor. Outlook’s signature editor does not directly accept raw HTML, so pasting from a rendered email preview preserves the formatting.

What information should be in a professional email signature?

A standard professional email signature includes your full name, job title, company name, direct phone number, email address, and optionally a website or LinkedIn URL. Keep it concise: three to five lines is ideal. Avoid including long legal disclaimers, multiple phone numbers, or large images that slow email loading.

Why does my HTML email signature look different in some email clients?

Email clients render HTML inconsistently. Outlook uses Word’s rendering engine which strips many CSS properties. Gmail strips style tags but honors inline styles. The generator uses inline CSS to maximize compatibility. If formatting breaks, simplify the design by choosing the Minimal template which uses basic table-based layout that survives most email clients.